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Poster Session Presentation Guideline

The Poster Presentation session is designed to allow presenters maximum yet personal interaction with many attendees at one time. Presenters will stand next to their poster as attendees stroll around the meeting room searching for topics of interest. In order to attract attention, presenters need to have an exciting overview of their topic and a visually stimulating presentation where organization and clarity are critical. The presentation must catch attendees’ eyes as they walk by and then be easily conveyed in a short time. After that, a more detailed, one-on-one discussion can be conducted. The main goal for presenters is to stimulate informed discussion of their research. Below are some guidelines to help you achieve this goal:

1. The Poster:
This is essentially your presentation in LARGE TYPE format on display on a  2.9 meter high x 0.9  meter wide (9.6 ft x 3 ft) poster board (see below). You want to make sure that your presentation is easily readable from a short distance (e.g., 1 to 2 meters or 3 to 6 feet) and that it is eye-catching (use large fonts for keywords, use different colors for graphs/illustrations, etc.). DO NOT POST YOUR ORIGINAL MANUSCRIPT!

The poster board:

2. Print:
Ordinary typewritten copy or carelessly prepared handwritten copy is UNACCEPTABLE. In order to improve readability, it is suggested to print content by using 72 points minimum for material that can be read two meters away (behind a small crowd), 36 points minimum for material that can be read 1 meter away, 24 points minimum for textual material readable 500 mm away. 

3. Handouts:
Be sure to bring at least 10 copies of your original paper (these can be double sided). Have your papers readily accessible for attendees to pick up. If you run out of papers, take the business cards of the attendees interested in your work or write down their addresses. You can also provide attendees with details (i.e. URL, password) for downloading a copy of the paper from a remote server.

4. Presenting:
One or more of the authors MUST be present during the Poster Presentation session. It is suggested that a 30-60 second oral “elevator pitch” is prepared by the presenter. The pitch should answer the following questions: (1) What is the novel contribution to knowledge? (2) Why is it important? (3) How was the contribution supported (the convincing evidence)? The purpose of the Poster Presentation is to encourage informed participation and discussion among ICIS participants. If one author represents the entire team, that person should be capable of answering any questions concerning the presentation.

5. Equipment and Room set up:
We expect to have 114 poster presentations. There will be 57 poster boards (114 display surfaces) set up in rows of 10 to 15. Each poster-board surface will have the presentation title and presenter's name on it.
Each presenter will be provided with ONE side of a 2.9 meter high x 0.9 meter wide (9.6 ft x 3 ft) poster board. Adhesive tape will be available although presenters are encouraged to bring their own sticky tape depending on their method of attaching their presentations.

6. Schedule and Timing:
Poster boards for the poster session will be available at the main poster session starting with setup at 9am.

7. Some more helpful hints:
In planning your presentation, draw a rough sketch of your presentation first. Remember the size should be no larger than 2.9 meter high x 0.9 meter wide (9.6 ft x 3 ft). Graph paper and post-it notes may help you visualize where the components will go.
Carefully edit your presentation to reduce cluttering and improve readability. Make sure every item is necessary.
Use blank spaces to highlight or offset information. Place related materials such as photos accompanying text close together.
Space your information proportionately. A good way is to divide your presentation either horizontally or vertically into three or four sections, and place materials within those sections.
When choosing a background to frame your visual presentation, remember that neutral or grayish colors will be easier on the eyes than a bright color.
Transport your Presentation to the meetings in a mailing tube or portfolio case.

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